Subcontracts Administration Manager SAM, Chile

Date: 14/09/2023
Place of work: Chile

Job Title:

Subcontract Administrator Manager




ENAP Chile

Job Location:

Concón, Refinería de Aconcagua, Chile

Job type/Contract:

Start date ASAP

Salary range:

Competitive salary package with benefits.

Job summary/Role description

The Subcontract Administration Manager manages the Project Subcontracts Plan, Strategy, Procedure and any actions related.

Duties and responsibilities

  • Instruct Subcontractors on the procedure of Administration (methods for preparation of accounting, evaluation of extra works, interim and final payment certificates, etc.);
  • To manage, together with Site Manager, the correspondence with subcontractor to keep under strict control and to prevent any possible risks;
  • Review, with the support of Subcontract Administration Engineer(s), and comment/approve the Subcontractor's Interim and Final Progress Payment Certificate(s), gets approval signatures from Site Manager and Subcontracts Administration Manager Group Leader and issue to Subcontractors the authorizations for invoicing;
  • Review, with the support of a Subcontract Administration Engineer(s), the accounting (pricing or accounting sheets) submitted by Subcontractors;
  • Assures that extra works, new unit prices, claims, backcharges, liquidated damages and close out of the Subcontracts are performed / processed in accordance with the relevant procedure;
  • Prepare, update and issue regularly the Construction Subcontracts Administration Monthly Report;
  • Prepare, together with Site Manager, Subcontractors claims preliminary assessment and execute or assist, as required, up to claims final settlement;
  • Resolve disputes (if any) with Subcontractors, about Subcontractor's contractual obligations, and participate, as required to the site meetings with Subcontractors;
  • Ensure receipt of copy of all drawings issued for construction to be kept, properly filed, for accounting records purposes in accordance with the relevant procedure;
  • Ensure that all Subcontracts and accounting documents are properly filed and in auditable conditions in accordance with the relevant procedure;
  • At the end of Subcontractor construction activities, prepare together with Site Manager and the Performance Evaluation of all Subcontractors.

Knowledge & Qualifications

  • University Degree or Diploma in relevant discipline or equivalent.


  • Relevant experience in construction/modernisation of large Petrochemical plants/ EPC projects;
  • Minimum 5 years’ experience in the specific discipline;
  • Similar role covered in last three projects, of comparable size;
  • Experience working on Contractor side

Skills and Abilities

  • Native Spanish speaker;
  • Fluent English;
  • Excellent IT and analytical skills;
  • Attention to detail;
  • Excellent communications skills, team-oriented and interpersonal skills;
  • Self-motivation and direction, with strong bias toward timely performance and problem resolution.

Special Requirements and Comments

Only Chilean nationals with significant experience, consistent with the relevant field, will be considered for this position.