Office Assistant / General Service Operator

Date: 08/06/2023
Place of work: Doha
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Job Title:

Office Assistant / General Service Operator

Date of issue:

06/06/2023

Job Location:

Doha, Qatar

Job type/Contract:

Full Time

Salary range:

Competitive

Job summary/Role description

The Office Assistant is responsible for the day-to-day function requested by the Head from Finance & Admin. Department, HR Department and/or other department.

 

 

Duties and responsibilities
  • Manage hotel bookings for local & international.
  • Arrangement of short stay in local hotels for visitors.
  • Management of travel ticket requests for business trip and vacation leaves.
  • Organization of airport drop off/pick up for visitors and staff.
  • Management of office protocol– organization of internal meetings, preparation of minutes of meetings.
  • Coordination with translation agency for timely organization of documents translation.
  • Management and registration of incoming and outgoing letters.
  • Support of branch office supply and purchasing.
  • Assisting all department in making photocopy, scanning, filing & other related work needed to the day-to-day operation of the business.
  • Manage purchasing of office supplies & pantry supplies.
  • Accommodate guest/visitors.
  • May be assigned to do other work that is not stated above but necessary to the daily activities of co-worker/ colleague and Head of the Department.  

Person Specification

Knowledge & Qualifications
  • University degree in a relevant discipline: Business Administration or equivalent.
  • Knowledgeable to do the Hotel & Flight Booking (local & International)

Desirable
  • Knowledge of Microsoft Office package

Experience
  • Significant experience in similar position: at least 3 years.

Skills and Abilities
  • Fluent English;
  • Arabic language will be an advantageous.
  • Excellent IT and analytical skills;
  • Excellent communications and interpersonal skills;
  • Strong interpersonal, team-oriented skills, self-motivation and direction, with strong bias toward timely performance and problem resolution;
  • Can work independently with minimal supervision;
  • Attention to detail, strong communications and interpersonal skills.

Special Requirements and Comments

ONLY SPONTANEOUS CANDIDATES WILL BE CONSIDERED FOR THIS POSITION.

 

The CV shall include:

-         Nationality

-         Current Location:

-         Visa Status:

-         Current Salary:

-         Expected Salary:

-         Notice Period:


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