Payroll Specialist

Job Title:

Payroll Specialist

Project:

Tecnimont US

Job Location:

Houston, Texas US

Job Discipline:

Human Resources

Job type/Contract:

Permanent

Salary range:

Competitive salary package with benefits

Job summary/Role description

Reports to the HR Manager. She/he will work collaboratively to carry out complex work managing and supporting the HR Team. Serves as a point of contact for all HR payroll related queries, functionality, and resolution of issues to enhance operational efficiency.

Duties and responsibilities

• Process US biweekly, Semi-Monthly payrolls
• Provide information and answering employee questions about payroll related matters
• Manage electronic timekeeping systems or manually collecting and reviewing timesheets
• Calculate payable hours, bonuses, tax withholdings, and deductions
• Issue paychecks and managing direct deposits
• Maintain employee records
• Provide administrative assistance to the accounting department and staff
• Create new data files for new employees and submit hiring paperwork into the system to set up a payroll account
• Enter information into the payroll system about employee taxes, exemptions, transfers, firings and resignations as details change
• Respond to any errors in payroll by reviewing past records and making any wage corrections or adjustments when necessary
• Track employe absences through payroll software (ADP) and record details about personal days, sick leave, jury duty and extended leaves of absence
• Expat Payroll
• Audit hours, and gross and net payroll expenses to ensure in line with previous pay period, investigate variances
• Process garnishment and child support orders
• Act as liaison with third party consultants to trouble shoot and resolve system issues
• Coordinate year-end activities to produce accurate W-2s
• Ensure compliance with all applicable state and federal wage and hour laws
• Provide assistance administering employee benefits, including enrollment, changes, and terminations
• Ensure confidentiality of employee records
• Verify and process employee 401K enrollment/change forms

Person Specification

Knowledge & Qualifications

·        High School Diploma or equivalent

·        Degree in Business Administration, Finance, or accounting preferred

Experience

• Strong Knowledge of ADP Workforce Now
• Minimum 3 years of experience working in a payroll office.

Skills and Abilities

• Strong numerical aptitude and attention to detail
• Excellent communication skills, both verbal and written
• Good time management and organization skills
• Advanced reporting and Microsoft Excel skills
• Working knowledge of relevant legal regulations
• Able to prioritize and multitask effectively

Special Requirements and Comments

Notice To Candidates

Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To Be Considered Candidates

Must be authorized to work in the country where the position is located.

Only spontaneous candidates will be considered for this role.

Diverse Workforce

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, colour, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.