Human Resources Coordinator

Date: 08/11/2022
Place of work: Gdansk, Poland


Job Title:

Human Resources Coordinator


PIR 301000010


HBO Lotos Project

Job Location:

Gdansk, Poland

Salary range:

Competitive salary package with benefits

Job summary/Role description

The project concerning the expansion of the Gdansk Refinery aimed at improving its crude processing capability as well as ensuring higher quality and energy-efficient fuels and relates to the execution of a hydrocracking unit (Hydrocracked Base Oil Plant) with associated logistic facilities, which will allow the production of Group II base oils. This innovative plant will be the second one in Europe and will be capable of treating better performing base oil groups, with a lower environmental impact.

HR Coordinator acts as the first point of contact for Management & Employees for all HR related questions, and supports and advises various functions at the Site on a remote location in close collaboration with the HQ HR teams based in Rome and London.

Duties and responsibilities

  • Ensure the management of the Human Resources is performed in compliance with the standards and policies of the Employer, and the applicable provisions of the Polish labour and tax laws;
  • Manage day-to-day HR operations and ensure all HR workflow processes run smoothly;
  • Maintaining employee files and paperwork and ensure all the documents are aligned with the local legal requirements and updated regularly based on organizational changes;
  • Implement and maintain up-to date, functional onboarding system;
  • Support recruitment and selection process;
  • Collate and execute monthly payroll with support of the payroll management provider. Ensure that the payslips are prepared, and payments are made in an accurate and timely manner;
  • Manage the process of redundancy, grievance and discipline investigations, hearings, and sick absence issues;
  • Ensure that work visas and other permissive documents are obtained in accordance with the Company’s needs and in accordance with the regulatory requirements;
  • Generate and update a reporting system on the status of the immigration process;
  • Ensure smooth logistic operations such as organization of travels for employees, as well as meet and greet for departures and arrivals, local transportation in compliance with the Company’s rules;
  • Ensure the HR systems are properly and timely populated, and provide regular and ad-hoc reports for the needs of the Headquarters and the project. 

Person Specification

Knowledge & Qualifications

  • A university degree in HR discipline or related field;
  • Knowledge of Polish Labour Law and practice is mandatory;
  • Sound knowledge of compensation and benefits packages.


  • Strong HR generalist experience;
  • Minimum 5 years of experience in Human Resource discipline;
  • Working in an international and matrix organization is highly required;
  • Strong hands on and can-do attitude, result-driven and influencing skills;
  • Strong communication skills – ability to work alongside the senior management team as well as the wider business.

Skills and Abilities

  • Native Polish speaker;
  • Fluent English;
  • Excellent IT and analytical skills;
  • Excellent communications, team-oriented and interpersonal skills;
  • Attention to details;

Special Requirements and Comments

Only Polish nationals with significant experience, consistent with the relevant field will be considered for this position.