Construction Material Coordinator

Date: 20/10/2022
Place of work: Gdansk, Poland


Job Title:

Material Coordinator, MLC


PIR 142005030


HBO Lotos Project

Job Location:

Gdansk, Poland

Job type/Contract:

Temporary, start date ASAP

Salary range:

Competitive salary package with benefits

Job summary/Role description

The project concerning the expansion of the Gdansk Refinery aimed at improving its crude processing capability as well as ensuring higher quality and energy-efficient fuels and relates to the execution of a hydrocracking unit (Hydrocracked Base Oil Plant) with associated logistic facilities, which will allow the production of Group II base oils. This innovative plant will be the second one in Europe and will be capable of treating better performing base oil groups, with a lower environmental impact.


The Material Coordinator is responsible for material management and warehouse operation at Site, collecting all the documents and certification covering the arrival of materials at site and provides for recording of their movements.

Duties and responsibilities

  • Manages information relevant to the arrival of materials on site and their availability at the warehouse;
  • Coordinates the availability of shipping documentation and updates the warehouse database with proper information;
  • Co-ordinates any necessary actions to support customs clearance of materials;
  • Manages the reception, checking, storage and preservation of materials delivered on site;
  • Manages the reception, checking, recording and tracing-ability of material certificates;
  • Issues any supplies non-conformity and follow-up the relevant resolution;
  • Initiate procedures concerning insurance claims for damage to materials during transport to Site or during erection;
  • Initiates claims against vendors for missing materials and/or non-conformity with the relevant purchase order;
  • Supplies Site Planner with updated information regarding materials availability at site to support the construction schedule reliability;
  • Informs Site Control Manager/Coordinator about plant material status and delivery forecasts, in order to verify the feasibility of Construction schedules;
  • Manages the delivery of materials to Subcontractors in accordance with material list presented by the same and according to the instructions given by the Supervisors;
  • Keeps records of the handling of materials, using corporate software systems;
  • Performs feasibility analysis by the Company Software System;
  • Keeps the records of surplus materials for possible sale at the end of the construction.

Person Specification

Knowledge & Qualifications

  • University Degree or Diploma in relevant discipline or equivalent.


·        Similar role covered at least in last three projects of comparable size;

·        Relevant experience in construction/modernisation of large Refinery  plants/ EPC projects;

·        At least 5 years of experience in the specific discipline;

·        Experience working on Contractor side.

Skills and Abilities

·        Fluent English;

·        Excellent IT and analytical skills;

·        Excellent communications, team-oriented and interpersonal skills;

·        Attention to details;

·        Self-motivation and direction, with a strong bias toward timely performance and problem resolution.

Special Requirements and Comments

Only spontaneous candidates with significant experience, consistent with the relevant field and the right to work in EU will be considered for this position.