Construction Document Control

Date: 21/09/2022
Place of work: Gdansk, Poland


Job Title:

Document Control, DOC


PIR 142014050


HBO Lotos Project

Job Location:

Gdansk, Poland

Job type/Contract:

Temporary, start date ASAP

Salary range:

Competitive salary package with benefits

Job summary/Role description

The project concerning the expansion of the Gdansk Refinery aimed at improving its crude processing capability as well as ensuring higher quality and energy-efficient fuels and relates to the execution of a hydrocracking unit (Hydrocracked Base Oil Plant) with associated logistic facilities, which will allow the production of Group II base oils. This innovative plant will be the second one in Europe and will be capable of treating better performing base oil groups, with a lower environmental impact.

The Document Controller (DOC) is responsible for the overall control and management of all incoming and outgoing documents throughout the project timeline. Manages and controls the release of information to and from the project team as well as the internal communication, which includes calculations, reports and drawings.

Duties and responsibilities

  • Ensure that all project documents are properly checked and submitted on time
  • Document classification, sorting, filing, archiving and retrieval of documents in accordance with the project document index and filing systems
  • Receive all incoming correspondence, scan and register all incoming technical documentation
  • Full administrative support
  • Ensure that a 24-hour document processing turn-around time is achieved and maintained
  • Distribute and file all documentation in accordance with the document management procedures and work instructions
  • Receive, update and store the requests for information
  • Carry out handover, close-out and archiving of documentation
  • Carry out administrative tasks such as filing, copying, binding, scanning, etc. as required
  • Accompany the Site Manger on the weekly safety inspection at site
  • Participate in the making of the weekly/monthly Site Reports and the uploading the reports onto company FTA server

Person Specification

Knowledge & Qualifications

  • University Degree or Diploma in relevant discipline or equivalent.


·        Similar role covered at least in last three projects of comparable size;

·        Proven past experience in construction activities;

·        Experience in document handling;

·        Relevant experience in construction/modernisation of industrial/Refinery sector/EPC projects large plants;

·        At least 3 years of experience in the specific discipline;

·        Experience working on Contractor side.

Skills and Abilities

·       Native Polish speaker;

·       Fluent English;

·       Excellent IT and analytical skills;

·       Excellent communications, team-oriented and interpersonal skills;

·       Attention to details;

·       Self-motivation and direction, with a strong bias toward timely performance and problem resolution.

Special Requirements and Comments

Only Polish nationals with significant experience, consistent with the relevant field will be considered for this position.