Subcontracts Administration Manager

Date: 02/09/2022
Place of work: Antwerp, Belgium

JOB DESCRIPTION AND PERSON SPECIFICATION

Job Title:

Subcontract Administration Manager, SAM

Reference:

PIR 430501080

Project

Covestro

Job Location:

Antwerp, Belgium

Job type/Contract:

Temporary, start date ASAP

Salary range:

Competitive salary package with benefits


Job summary/Role description

The project realize a substantial additional aniline production capacity to the existing Covestro site in Antwerp. The project comprises all the necessary prerequisites to produce the final products, including raw materials, infrastructure, and product logistics.


The Subcontract Administration Manager manages the Project Subcontracts Plan, Strategy, Procedure and any actions related.


Duties and responsibilities

  • Instruct Subcontractors on the procedure of Administration (methods for preparation of accounting, evaluation of extra works, interim and final payment certificates, etc.)
  • To manage, together with Site Manager, the correspondence with subcontractor to keep under strict control and to prevent any possible risks;
  • Review, with the support of Subcontract Administration Engineer(s), and comment/approve the Subcontractor's Interim and Final Progress Payment 
  • Certificate(s), gets approval signatures from Site Manager and Subcontracts Administration Manager Group Leader and issue to Subcontractors the authorizations for invoicing;
  • Review, with the support of a Subcontract Administration Engineer(s), the accounting (pricing or accounting sheets) submitted by Subcontractors;
  • Assures that extra works, new unit prices, claims, backcharges, liquidated damages and close out of the Subcontracts are performed / processed in accordance with the relevant procedure;
  • Prepare, update and issue regularly the Construction Subcontracts Administration Monthly Report;
  • Prepare, together with Site Manager, Subcontractors claims preliminary assessment and execute or assist, as required, up to claims final settlement;
  • Resolve disputes (if any) with Subcontractors, about Subcontractor's contractual obligations, and participate, as required to the site meetings with Subcontractors;
  • Ensure receipt of copy of all drawings issued for construction to be kept, properly filed, for accounting records purposes in accordance with the relevant procedure;
  • Ensure that all Subcontracts and accounting documents are properly filed and in auditable conditions in accordance with the relevant procedure;
  • At the end of Subcontractor construction activities, prepare together with Site Manager and the Performance Evaluation of all Subcontractors.


Knowledge & Qualifications

  • University Degree or Diploma in relevant discipline or equivalent.

Experience

·        Significant civil experience in industrial construction of Large/XL Gas plants;

·        Similar role covered at least in last three projects, of comparable size;

·        Ten (10) years relevant field experience;

·        Experience working on Contractor side


Skills and Abilities

·        Fluent English;

·        Excellent IT and analytical skills;

·        Strong interpersonal, team-oriented skills, self-motivation and direction, with strong bias toward timely performance and problem resolution;

·        Excellent communications, team-oriented and interpersonal skills;

·        Attention to details.


Special Requirements and Comments

Only spontaneous  candidates with significant experience, consistent with the relevant field and the right to work in EU will be considered for this position.