Customs Clearance Coordinator

Date: 20/06/2022
Place of work: Baku, Azerbaijan


Job Title:

Customs Clearance Coordinator, FBE*


PIR 400900003 



Job Location:

Baku, Azerbaijan

Job type/Contract:

Temporary, start date ASAP

Employment pattern:

Full time

Working Hours:

10h per day 6 days a week

Salary range:

Competitive salary package with benefits


·         Health Insurance

·         Life insurance

Job summary/Role description

The Project relates to the implementation on an EPC lump-sum basis of the New Units of Modernization and Reconstruction works for the Heydar Aliyev Baku Oil Refinery in Azerbaijan

Customs Clearance Coordinator (FBE*) is responsible for the coordination of logistics and custom operation of construction activities.

Duties and responsibilities

  • Arrange technical specifications for customs clearance of imported goods

  • Check of documents required for import customs clearance (shipping invoice, packing list, certificate of origin)

  • Review and verification of Cargo Declaration issued by Customs

  • Collaboration in determination and assignment of HS Code for Import

  • Day by day cooperation with Local Forwarder/Customs Broker/Customs authority

  • Preparation of customs payments forecast and control of withdrawal flow

  • Control all deliveries as inland and well as international in coordination with Logistics Engineer

  • Collaboration with Logistics/Procurement team in the Head Office in Milan

  • Monitor in/out cargoes in responsible storage area/green corridor

  • Update on daily/weekly basis ongoing status of customs clearance, including a report of in/out cargoes in a responsible storage area to Construction Site

  • Preparation of issues correctness of Weekly & Monthly Progress Reports both Customs clearance Status/Register & Transportation

  • Attendance to periodical meetings with Client related to Customs activities

  • Ability to represent the company with local Customs Authorities

  • Ability to work under pressure due to the critical demands of the Project. Coordination of insurance activities

Person Specification

Knowledge & Qualifications

·         University Degree or Diploma in relevant discipline or equivalent


  • Relevant experience in construction/modernisation of oil & gas /industrial sector/ EPC projects large refinery plants;

  • At least 3 years of experience in the specific discipline;

  • Similar role covered in last three projects, of comparable size;

  • Experience working on Contractor side.

Skills and Abilities

  • Native Azerbaijani speaker;

  • Fluent English and Russian

  • Excellent IT and analytical skills;

  • Attention to detail, excellent communications skills;

  • Strong interpersonal, team-oriented skills, self-motivation and direction, with strong bias toward timely performance and problem resolution.

  • Good knowledge of Customs Clearance procedures in Azerbaijan and International Shipping

Special Requirements and Comments

Only Azerbaijani nationals with significant experience, consistent with the relevant field, will be considered for this position.

Only spontaneous candidates will be considered for this role.